12 minute training
TMaRS provides reporting tools to track training completion, view individual training histories, and generate compliance reports. Use these reports for audits, certifications, and tracking training program effectiveness.
To access reports, you need:
Different reports may have additional attribute requirements.
TMaRS includes two primary reports for tracking training:
To access reports:
The Persons Training History report shows all training records for a specific individual. This is useful for:
To generate a training history report:
| Field | Description | Required |
|---|---|---|
| NetId | The person's university NetID. This is the primary search field. | Yes (or use name search) |
| Choose a Start Date | Beginning of date range. Default is 01/01/1994 (beginning of records). | Yes |
| Choose an End Date | End of date range. Default is today's date. | Yes |
| Optional Helper: Name Search | Search by last name, first name if you don't know the NetID. | No |
Tip: The default date range covers all training records in the system. If you only need recent training, narrow the date range to improve performance and readability.
The results page shows the person's full name and employee information at the top, followed by their training history organized by their different job positions (each with a unique MSU ID).
Each section lists classes they've taken, showing course ID, class title, provider, enrollment status, and certification status.
The report displays training grouped by the person's job records. Each group shows:
The Certification Status column uses color-coded indicators:
If a person has held multiple positions at MSU, they'll have separate sections for each job record. This is normal and allows tracking training across their entire career at the university.
The Completion Report generates lists of people who have taken specific courses within a date range. This report is ideal for:
To generate a completion report:
| Parameter | Description |
|---|---|
| Status Types to include | Check which enrollment statuses to include in results:
Typically, check all or just "Completed" for compliance reports. |
| Choose a Start Date | Beginning of date range. Default is 01/01/1994. |
| Choose an End Date | End of date range. Default is today. |
| Report Type | Screen Report - View results on screen with interactive table Excel Report - Download results as Excel file (.xlsx) |
| NetId's Of Specific People | Optional: Enter specific NetIDs (one per line or comma-separated) to limit results to only those people. Leave blank to include everyone. |
| Course Selection | Check one or more courses from the table. Use the search box to find specific courses. You can select multiple courses to combine results. |
Tip: Use the course table search box to quickly find courses by name or abbreviation. You can select multiple courses to see who completed any of them during the date range.
If you selected Screen Report, the results display on screen in an interactive table.
The screen report includes:
If you selected Excel Report, the system generates a downloadable Excel file (.xlsx) with all results.
The Excel file contains one sheet named "Training Status" with comprehensive data including:
The Excel report includes over 30 columns of data, making it ideal for:
For quick checks: Use Screen Report to view results immediately
For compliance/audits: Use Excel Report to download complete data
For regular reporting: Save your Excel reports with descriptive filenames including date and course name
Annual compliance report:
Find who needs refresher training:
Check specific department compliance: