15 minute training
Enrollment management is how you track who's registered for classes, mark attendance, and update participation status. This is essential for maintaining accurate training records and certifications.
Understanding EnrollmentViewing EnrollmentAdding People to ClassesManaging Enrollment StatusAfter the Class
To manage enrollments, you need:
Enrollment in TMaRS tracks who's registered for each class session. People can enroll in multiple ways:
A typical enrollment goes through these stages:
Tip: When viewing enrollment lists, you'll see a NetID in parentheses under some enrolled people. This shows who enrolled them (e.g., "(jls515)" means jls515 enrolled that person). This helps track proxy enrollments.
To view who's enrolled in a class:
The enrollment page shows class information at the top and enrollment lists organized by status below. Each status has its own accordion section showing how many people are in that status.
Only one accordion section can be open at a time. Click on a status header to expand that group and see the people in it.
At the top of the enrollment page, you'll see key class details:
Below the class information, enrollment is organized into collapsible accordion sections by status. Each accordion shows the count in parentheses (e.g., "Enrolled (2)").
Click any accordion header to expand that section and see the people with that status. When you expand a section, any other open section automatically closes.
Each expanded accordion contains a table with enrolled people. The tables use DataTables functionality:
Each person's row shows:
While users can self-enroll through the catalog, administrators can also manually add people to classes. This is useful for:
To add people to a class:
You can add multiple people at once by separating NetIDs with commas or putting each on a new line.
You can format the NetID list in two ways:
Comma-separated:
dlf95, yjh8, wda64
One per line:
yjh8 wda64 dlf95
The system validates each NetID and adds valid users to the class. If a NetID doesn't exist, you'll get an error for that specific person.
When you add people to a class:
You cannot prevent someone from being added to a class (they'll just go to the waitlist if it's full).
Tip: When you add people as an administrator, your NetID appears in parentheses under their NetID on the enrollment list. This tracks who enrolled them, which is helpful for managing required training programs.
Each enrolled person has a status that tracks their relationship to the class. You can change these statuses individually using the dropdown in their row on the Edit Enrollment page.
| Status | Meaning | When to Use |
|---|---|---|
| Not Enrolled | Person is not registered for the class | Removes them from the class entirely |
| Waitlisted | On the waiting list | Automatically set when class is full; manually move people here if needed |
| Enrolled | Confirmed registration | Default status for registered participants |
| Participant Canceled the Class | Person withdrew themselves | When someone cancels their own registration |
| No Show | Did not attend | Mark after class for people who didn't show up |
| Course was Canceled by Admin | Admin cancelled the entire class | System sets this when you cancel the class |
| Completed | Successfully attended and completed | Mark after class for successful participants |
| Could Not Complete | Attended but didn't meet requirements | When someone attends but doesn't pass or finish |
| Removed - Lacks Prerequisites | Doesn't meet prerequisites | When you discover someone enrolled without required prior training |
| Admin Test Person - Ignore | Test enrollment | For testing purposes, excluded from reports |
| Removed | Removed by administrator | When you remove someone for other reasons |
To change a person's enrollment status:
After you change the status:
When you change someone's status, they should automatically appear in the correct accordion section. If you don't see them move immediately, try refreshing the page. The system is working to improve this automatic update behavior.
After a training session is complete, you need to mark attendance. This is critical for:
The fastest way to mark attendance is to use the bulk completion feature:
Tip: Most administrators use "Mark all Enrolled as Completed" first, then individually change the status for anyone who didn't attend or didn't complete. This is much faster than changing each person's status one-by-one.
After using "Mark all as Completed," you can adjust individual statuses:
Similarly, if someone attended but didn't meet completion requirements:
Here's the most efficient way to process attendance after a class:
Marking attendance as Completed is how the system:
Always mark attendance as soon as possible after a class ends.
Now that you know how to manage enrollments, you can:
See the Reports guide for information on generating training records and compliance reports.